Topic resources
Statutory Registers, Minutes and Record Retention
Browse the guidance and official references below for Statutory Registers, Minutes and Record Retention. The linked articles explain their coverage and any conditions that need checking for your case.
Working checklist
Use this working checklist with the accompanying guide. Fill in the actual period, authority, due date and evidence; a blank checklist does not establish compliance.
Download the editable checklist (CSV)
| Check | Record before closing |
|---|---|
| Current memorandum and articles | Applicable period, source, owner, due date and evidence |
| Shareholder/member register | Applicable period, source, owner, due date and evidence |
| Share allotment and transfer register | Applicable period, source, owner, due date and evidence |
| Director and officer records | Applicable period, source, owner, due date and evidence |
| Beneficial ownership evidence | Applicable period, source, owner, due date and evidence |
| Share certificates and cancellation history | Applicable period, source, owner, due date and evidence |
| Board meeting notices, attendance and minutes | Applicable period, source, owner, due date and evidence |
| General meeting notices, resolutions and minutes | Applicable period, source, owner, due date and evidence |
| Accepted statutory returns and accounts | Applicable period, source, owner, due date and evidence |
| Registered-office and objectives changes | Applicable period, source, owner, due date and evidence |
| Charge / security records where applicable | Applicable period, source, owner, due date and evidence |
| Authority for retention period and secure disposal | Applicable period, source, owner, due date and evidence |
| Access controls and recoverable copies | Applicable period, source, owner, due date and evidence |
| Original and corrected record versions | Applicable period, source, owner, due date and evidence |
Official references
Check the source and period
Check the document edition, amendments and commencement date for the matter you are reviewing.
Keep the relevant Act, rules, annual amendments and authority notices together. The layout update date is not a new legal review date.
Latest update
- 13 October 2026
Editor: C.M. & Associates
Reviewed the resource directory, its article mapping and source-period guidance. Clarified source labels and public wording where needed. Earlier source-check dates and any stated limitations remain applicable.